Terms and Conditions

 

 

 

“The Company” – Aspire Running Events Ltd.


“The Participant” – is defined as you.


On receipt of your online payment and on registering your participation at this event you the participant are disclaiming the following points outlined in these terms and conditions/disclaimer.


We would like to draw your attention to the following declaration. You the participant agree and understand that Aspire Running Events Ltd and their representatives will not be held responsible or liable for any loss, damage, action, cost, expense, claim, injury, illness and in worst case scenario death suffered or incurred by you which may arise as a result of your participation. In consideration of the acceptance of this entry, you the participant assume full and complete responsibility for any injury, accident, costs, expenses, damages, losses and any other liabilities which may occur while you are traveling to and from the event, during the event or while you are on the premises of the event.

 

Liability/Disclaimer:

 


Entering and participating in this event is entirely at your own risk. By entering online, you the participant are immediately agreeing to this disclaimer.


Participants acknowledge that we the company will not be liable for any death, injury, loss or damage arising from participating in this event.


You the participant confirm that you are medically fit to participate.


You the participant understand and accept that this event is off road and will require prolonged and strenuous physical exertion, is subject to the unpredictability of the weather and you are responsible for your own safety.


You the participant accept that we Aspire Running Events Ltd are not responsible for the security of your kit or any other personal belongings you bring with you on the day of the event. You the participant also accept responsibility for any vehicle including its contents and that you park on event day at your own risk.


You the participant enter the event, unaware of any health or other condition which may affect your ability to safely take part in the event and will only take part if medically fit and well to do so. The decision to run or not is left to the participant’s discretion but they run at their own risk. Aspire Running Events accept no liability.


You the participant will follow all safety rules and instructions given by marshals at the event.


You the participant agree and are happy to be photographed by us, Aspire Running Events Ltd or by any 3rd party during the event and for these images to be used by us for promotional purposes at any time in the future.


Under 18’s – The minimum age to participate in a 4k event is 10 years old, a 5k event the minimum age is 12 years old, the 10k minimum age limit is 15 years old, but to enter these races they must be accompanied by a responsible adult. Under 18’s participating in any race can only race with the signed/online entry permission of a parent or legal guardian.

 

By booking a race, you the participant also agree that Aspire have the right to change / update the courses offered, including events that you have already signed up for, if the changes are recommended and advised to us by an government body, for example *Department of Health *Department for Environment, Food & Rural Affairs (including Natural England) *Department for Business, Energy & Industrial Strategy *Department for Digital, Culture, Media & Sport.

 

Refunds, race & number transfers:


Our deadlines for race/name transfers and refund policies are as follows:


Refunds – Can only be provided if the participant informs us two months prior to the event entered. 


Event transfers – Participants MUST inform us with over 1 month of their race event should they wish to defer their entry for free. Otherwise, fees will apply.

 

From 2020, we have had no choice but to implement the following race transfer charges:

 

If requested before the deadline (1 month before race day) your race transfer will continue to be free.

 

But within 1 month of race day, entrants will be charged a £5 race deferment fee.

 

This fee covers our pre-race upfront costs, including your race entry fee, which we fund rather than charging participants extra.

 

The above has sadly had to be implemented due to the overwhelming number of participants, who can no longer run so close to race day and then request race deferments at the last minute.

 

Each transfer does take a considerable amount of time to fulfil. 

 

Name transfers up until 2 weeks prior to race day will continue to be free. 

 

But within the last 2 weeks prior to race day and until the transfer deadline which will be 72 hours prior to the event entrants will be charged £5.

 

Race transfers are done on a like for like basis. Should you wish to transfer to an event of a greater value than the event you are deferring from, then the extra race price difference will be charged. Ie: You can’t transfer from a 10k event to the 3 Peaks or the 8 Hour race without paying the difference in race cost.

 

Please do remember most organisers in most cases do not offer refunds or transfers and charge ridiculous amounts to change race details. We would never do this but sadly, we are no longer able to absorb these hidden costs without charging… Apologies in advance.


Please note, you can only transfer your race entry twice (Should you need to defer again, you will be charged the 2nd deferment fee of £7.50). If you are unsure if you will be fit, we would rather add you to the unknown transfer list and therefore you can then inform us which race you would like to do when fit and able to do so.

 

Last minute race deferment deadlines:

 

Should any runner let us know within 72 hours of race day (Race day is simply too late) that they can no longer attend their chosen event, they will be charged a £10 late deferment payment fee when they choose another event they wish to enter.

 

Again, their initial entry fee will have already been absorbed into the original race costs, this includes race numbers, medals, photos, first aid etc plus their entry fee.

 

Race deferment details:

 

To defer your race entry please email:    donna@aspirerunningevents.co.uk and advise whether you wish to transfer to a specific event or be added to the unknown race transfer list – Please note you cannot transfer your entry yourself.

 

Should you choose the latter, you will just then need to email Donna back when you have made a choice and advise her which race and distance you wish to defer to. She will then send you the specific race (plus any race top up fee) deferment payment fee details and on receipt of payment she will then happily add you to your chosen start list.

 

Our races can be viewed here:

https://www.aspirerunningevents.co.uk/races/

 

Social Media:


We are no longer accepting any event entry changes including race swaps and name changes via Facebook. Please email donna@aspirerunningevents.co.uk should you need to change any part of your race entry. Thank you for your cooperation with this.

 

Offers:

 

4 races for the price of 3.

 

To confirm this is an all year promotion should anyone book 3 races on the same day…. You will be entitled to choose a 4th race to run for free (Please note this is on a like for like basis) IE: You can’t enter 3 10k’s and then get a 3 Peaks or 8 hour race entry for free.

 

All you will need to do is pop in the special request box when entering the 3rd event, which event you wish to run for free and we ourselves will add you to your chosen free race start list.

 

Please DO NOT enter the fourth race online yourself.

 

Sadly, the free race is non-transferable.


Gift vouchers:

 

Recipients of an Aspire gift voucher can only redeem their voucher once and the voucher will need to be handed in to the registration team when collecting their race number.

 

Sadly, race deferments will not be possible due to the said voucher already being heavily discounted.

 

Race/Gift vouchers are not valid for the following events: Bristol Epic 3 Peaks or the inaugural Bristol 8 hour Race. Also, Santa Suits will not be included with any Christmas event entry. 

 

Group Bookings:

 

Should any of the pre-registered group booking party be unable to run, sadly their place is not refundable or race transferable. Although we are happy to accept a name transfer.

 

Footwear:

 

Aspire, only organise off road/multi terrain running events and therefore seriously advise all of our runners to wear trail/off road trainers for all of our events.

 

Sadly, we are not in control of the weather and therefore runners enter our events on the full understanding that the weather could be unpleasant on race day and therefore mud and puddles could be present on their chosen courses.

 

However, should the weather be severe Aspire will postpone and/or cancel the event for health and safety reasons. As runner’s safety is paramount to us.

 

Important health and safety information for race days: 

 

In the past year or so and with various racing fatalities and serious health events arising at running races, it has become so very evident that runners should not pass their race numbers on to someone else without informing race organisers. Aspire, cannot condone this, the health and safety of our runners is paramount to us.

 

Therefore, on race day should you knowingly pick up someone else’s number you must come and find Donna at Race HQ and inform her. She will then get you to fill out a race disclaimer and she will then happily transfer this entry to yourself.

 

There will be a Charity honesty pot at Registration for you to donate money for the extra workload this entails on race morning.

 

We also must stress the importance of writing out the emergency contact and medical details on the back of your race number before the race commences. Should an incident arise, it is very important that the medical team know of any illnesses etc. It could (at the worst-case scenario) be the difference between life and death.

 

But more importantly, please listen to your body and if you are not feeling well on race day – Please do seriously consider not running that day, there is always another race when you are feeling better! Thank you.

 
Cancellation / alteration of an event:

 


Aspire Running Events Ltd reserve the right at our discretion to cancel, delay, change course or postpone the event due to unforeseen or unavoidable circumstances including adverse weather conditions, advisories from government bodies, Force Majeure and/or on the advice of Emergency Services. You the participant have read, understood and accept this and where an event needs to be cancelled or changed because of this, we shall not be liable for any inconvenience, expenses, costs, losses or damages suffered by participants. 

 

Fun Run Entrants Policy: 

 

Due to the ever-growing popularity of the 1k and 50m races which sell out at every event, we have decided to introduce a fair rule policy.

Therefore, children can enter either the 1k or 50m dash BUT not enter both at the same event.

 

We wish as many little ones as possible to gain a race experience and therefore receive a medal at the end of it and we think the above is fair to all.

 

 

Dog friendly events:

 

Aspire will no longer be offering official ‘Canicross’ entries for any further events.

 

Suitable races will now be renamed ‘dog friendly’ and will now form part of our inclusive to all policy only. 

 

We will no longer be offering separate waves or offer winner trophies at these specifically picked races.

 

Participation of running with your dog is on the understanding that you are always in full control and will be courteous and considerate to your fellow runners whether running with a dog or not.

 

You may position yourself wherever you see fit on the start line as you know your dog’s capabilities better than us. 

 

We reserve the right to withdraw dog running at any time. 

 

Thank you for your cooperation in this matter.

 

Livestock:
 

There is a very good chance at an off road, cross country event that Aspire have organised that livestock will be present at some point on the route.

 

Aspire simply cannot advise farmers what to do, even on a public footpath.

 

We will reiterate to our runners via the on the day information, the runners brief before the race or via social media that this could be a factor at the race in question.

 

Aspire, advise the following:

 

Please walk if cattle/livestock are present in a field.

Do not show fright and we seriously need to express the seriousness of everyone continuing to walk at this point. Never ever be so scared to run, as livestock are very inquisitive by nature and if anyone should start to run the livestock in question will think this person/s are playing with them and will naturally run after this person/people.

 

Problems arise when people choose to run as they are scared and then they fall:

 

Cattle/bulls/livestock although happy and lovely on the outside, become animalistic when anything new and exciting are in their way.

 

The above is a statuary requirement that we wish to share with any competitor of any of our races.

 

Therefore, Aspire will hold no liability whatsoever should a runner/runners choose to ignore the advice we have clearly given.

 

Self Navigational Courses:
 

Bristol Epic 3 Peaks Race - This event is a self-navigational route, with intermittent 3 Peaks yellow circular way markers along the whole of the 16.5 mile route.

 

On entering this event, you will already be aware that you need to download a fully functional map of the route to get around the course accurately. It is a very important health and safety requirement to do so.

 

The course route on the website is indicative only - you will need to source accurate maps for navigating whilst on the route. Please email donna@aspirerunningevents.co.uk for the GPX route if you haven’t already. 

 

There will be no special Aspire route markings for this event. Runners will have to rely on existing 3 Peaks yellow circular signs and a gpx route/mapping on your timing device.

 

Not all sections are well signed and it is the responsibility of the runner to follow the correct course, therefore a course recce of the entire route is strongly advised. 

 

Aspire will be hosting two course recces – Starting at Pensford Memorial Hall at 9am on two occasions before race day – Dates to be announced.

 

Livestock:

 

There is a very good chance at an off road, cross country event that Aspire have organised that livestock will be present at some point on the route.

 

Aspire simply cannot advise farmers what to do, even on a public footpath.

 

We will reiterate to our runners via the on the day information, the runners brief before the race or via social media that this could be a factor at the race in question.

 

Aspire, advise the following:

 

Please walk if cattle/livestock are present in a field.

Do not show fright and we seriously need to express the seriousness of everyone continuing to walk at this point. Never ever be so scared to run, as livestock are very inquisitive by nature and if anyone should start to run the livestock in question will think this person/s are playing with them and will naturally run after this person/people.

 

Problems arise when people choose to run as they are scared and then they fall:

 

Cattle/bulls/livestock although happy and lovely on the outside, become animalistic when anything new and exciting are in their way.

 

The above is a statuary requirement that we wish to share with any competitor of any of our races.

Therefore, Aspire hold no liability whatsoever should a runner/runners choose to ignore the advice we have clearly given.

 

 

Checkpoints/Aid stations:

Participants will all be issued with a race number at Registration on race morning and this must be clearly attached by safety pins to the front of your running gear (With 4 safety pins in each corner) and be in clear view at all times throughout the event. 

There will be checkpoints out on the course with marshals taking everyone’s race numbers at each point.

Competitors must go through all check points and it is your sole responsibility to ensure that the check point attendant has recorded your race number at all 3 check points along the route.

There are 3 water/aid stations – However, it will be mandatory that runners already have a hydration system with them at the start of the race.

 

Runners are to wear clothing suitable for the weather/running conditions, including sun protection cream/headwear if necessary, on the day.

 

Road crossings:

 

The route has several road crossings - It is duly the responsibility of each and every runner and not Aspire’s that you negotiate these in a safe and sensible manner. Only major road crossings will be manned and it is your sole responsibility to navigate the course safely.

 

The route follows public footpaths, so runners need to be aware of the need to be polite and courteous to other users at all times.

 

Important competitor information:

 

The course is very challenging and for all competitor’s health and safety, the following should be understood and abided by as undertaken when you entered the race:

 

• 3 Checkpoints will be provided to monitor the wellbeing of competitors and to provide water and some nutrition.

 

• Each competitor must ensure that they carry with them all mandatory requirements needed to complete the race safely.

 

• Every entrant must confirm that they have read these rules and other event information and therefore understand the nature of the event and that participation is at their own risk.

 

 

Mandatory Kit List - Competitors must be self-sufficient and carry the following mandatory items:

 

• Backpack or equivalent with hydration pack/bottles

• GPS device with the route downloaded before race day. 

• Fully charged mobile phone

• First Aid Kit (First Aid will however be located at all 3 checkpoint/aid stations out on the course and at the finish line at Pensford Memorial Hall playing fields)

 

Course retirement:

 

If any competitor has to retire for whatever reason during the event they must contact the race organisers immediately, either by advising a checkpoint attendant or by telephoning the emergency number which will be written on the race numbers of each competitor.

 

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