This was updated on 25thMay, 2018 and will be amended when necessary.
Our Privacy Promise:
Who are we:
Aspire Running Events Ltd are running event organisers, who organise many running events every year. We are a registered limited company (Company no: 09173706) and our registered address is: 32 Dragonfly Close, Kingswood, Bristol, South Glos, BS15 8JR.
Data protection officer:
Donna King, the joint director at Aspire will be the data protection officer from this date for Aspire Running Events Ltd.
Donna’s contact email is firstname.lastname@example.org
This policy sets out how Aspire uses and protects any information that you give us when you visit our website and enter one of our events.
If and when Aspire collect and process your data we are doing so solely on our own behalf and we do not do so on behalf of any third parties.
What data do we collect:
Personal data means any information capable of identifying an individual.
We may process certain types of personal data about you for the purpose of sending relevant offers, race information and/or other Aspire related content.
We need to provide details to our medics/emergency services at all of our events of anyone who supplies any existing medical conditions when they enter an event. Therefore, ensuring our medical team are aware of any medical issues prior to the said event.
How do we collect your data:
You may provide data by filling in forms on our website or communicating with us via post, email, phone or otherwise. This would include:
How do we use this information:
How do we use your personal data:
We will only use your personal data when legally permitted.
Common reasons we do this are as follows:
Sharing your personal data:
We do not sell or pass your personal information on to any third parties.
If you have said we can, we’ll send you marketing messages via email.
We sent an email to everyone on our mailing list prior to the deadline on Friday 25th May asking them to opt in for future marketing emails from us. Those who have chosen to stay on the mailing list they will continue to receive relevant emails from us. Anyone who didn’t respond or unsubscribed will no longer receive any form of marketing from Aspire Running Events Ltd from the 25th May.
Anyone who wishes to subscribe to future marketing, there will be the option to do so on our website or by clicking the appropriate box whilst entering any of our events via the online entries process.
Who do we share your data with:
Aspire will never share your details/data with anyone else.
There are however some partners we work with, who allow us to provide services for our events.
Below are the said partners and why we need to share your data:
Added note: MailChimp store personal data outside of the EEA however they are signed up to the Privacy Shield which is a framework to provide companies with a mechanism to comply with European Data protection requirements when transferring and storing personal data.
We expect and require our partners to respect the security of your personal data and to treat it with the respect and with accordance to the law. The above third parties are only allowed to process your personal data for the specified reasons above and according to our instruction.
Keeping your information:
We will hold/retain your personal data for as long as is necessary for the purpose to which it was collected or as required to meet legal or regulatory requirements. This includes for the purpose of accounting, reporting and to prevent fraud and to enforce our terms and conditions.
By law, we have to keep basic competitor information for six years for tax purposes.
How do you access/cancel your personal data we hold on you:
Everyone is entitled to request we delete any personal data, this being in Aspire Running Events Ltd’s case your first name and email address (The only data we personally collate for our mailing list)
To do this please either unsubscribe from our mailing list or email email@example.com and she will do this for you.
Your rights relating to your personal information:
Changes to this policy:
We may, at any point update this policy. This will be done should there be any changes to the data handling we use or if there are any changes to the data protection laws and regulations.
We (Aspire Running Events Ltd) do not obtain IP addresses or locations – we have no use for this information.
Aspire races can be located at:
Aspire Terms and Conditions can be found here:
How to contact us:
If you have any questions, please do not hesitate to contact us via the following email address: firstname.lastname@example.org
This policy is regularly reviewed and any major changes will be communicated directly to our customers.
Last updated: 25/05/2018